All Access clients agree to be bound by the following terms and conditions.


  1. All Access Executive Solutions (“AAES”) agrees to provide the clients designated nominees a full Sports Hospitality Package as described in the event marketing PDF. 

  2. Client information and passes will be distributed approximately four (4) weeks before the event.  Ticketing, if applicable, will be provided on the day of the event unless otherwise stated.  Any tickets referenced are merely an accommodation and the company acts only as an agent between the client and the original holder of the tickets and any arrangement to transfer tickets to a client will be within the conditions laid down by the event organizers.  It is understood that the tickets are not to be used as an inducement to buy hospitality services or facilities.

  3. a) Should for any reason outside of the control of the company a day’s play or event be partly or wholly cancelled for any reason including bad weather no refunds or credits will be given.  Individual companies may take out insurance coverage through its own broker should a facility be destroyed or made unusable no refund will be given.  b) In the event of a postponement of an event of less than 8 months the client shall be entitled to elect to take a credit note to any future event, or cancel under the terms below.  c) AAES will make every effort to deliver the specific package outlined above AAES reserves the right to make non-material changes to the package in the best interest of the event, non-material changed include but are not limited too changes to locations and the hospitality program without penalty. d) When necessary AAES will adhere to the local Licensing Conditions for provision of alcohol.  AAES has the sole right for the provision of food and liquor in all areas and therefore no items of this nature may be brought into the venue. e) All accounts for services and goods provided at an event which are not covered by an inclusive package cost are due for payment within 20 days of receipt of notice.

  4. Client agrees to not hold AAES liable for any losses or costs incurred through the cancellation, postponement or alteration of the event.  The parties intend by paragraph 3 and this paragraph 4 acknowledge and agree in advance that AAES invests considerable economic resources into producing the event and would sustain considerable economic loss as a consequence of such cancellation or alteration and therefore these paragraphs are reasonable in relation to the losses AAES would sustain which are uncertain and difficult to estimate at the time the agreement is made.

  5. Cancellation must be either received in writing from the client or be through a material breach of the agreement by the client as set out herein.  Client may cancel their attendance of an event 16 weeks prior to the event date in such circumstances client will forfeit fifty percent (50%) of the total contract value as a cancellation fee AAES will return any additional monies, already paid, to the client, client agrees that failure to pay the cancellation fee within (10) ten days will immediately trigger AAES’s right to recover as a debt the monies owed.  Cancellation within 16 weeks will immediately trigger AAES’s right to recover as a debt all remaining monies owed under this agreement and to retain all monies received from the client as a cancellation fee.  The parties acknowledge that this paragraph provides reasonable liquidated damages and is not a penalty, and bears a reasonable relation to the damages AAES will sustain which are uncertain and difficult to estimate at this time.  The relevant date for determining the timing of any notice is the event date as stated on this agreement.

  6. A 16% service charge is included in the total cost of booking. 

  7. a) Client shall pay 50% of the contract price within ten (10) days of the acceptance and invoicing of the agreement by AAES. Failure to remit such payment shall constitute a cancellation of the agreement by the client subject to the terms of clause 5 hereof. This contract will be binding and accepted by both parties on execution by both parties and delivery thereof via e-mail or otherwise. b) Failure to make final payment under the terms of this agreement and cure within 10 (ten) days of notice to client shall constitute a cancellation of the agreement under the terms of clause 5. c) Final Payment must be made no later than 10 weeks from the Event Date.

  8. a) Each party agrees to indemnify the other for any claim, action or cause of action which may be asserted by third parties arising out of either parties obligations out of this agreement, save for the intentional misconduct or gross negligence of the other party.  b) AAES will make arrangement on the client behalf for transportation, accommodation, restaurants or other services solely as the clients’ agent and does so on the express condition that no liability of any kind whatsoever caused shall attach to AAES in connection with or arising out of such arrangements. 

  9. a) This agreement represents the sole and exclusive agreement between the parties. b) This agreement shall be binding to all successors, representatives and assignees. This agreement may not be assigned or shared with any third parties without the express written permission of an officer of AAES. C) All information provided to the client in connection with this agreement including the names of the participants is confidential and may not be shared with third parties. d) All intellectual property rights in all material distributed by AAES are expressly reserved and any duplication, publication or distribution is strictly prohibited. e) This agreement shall be governed in accordance with the laws of New York and the parties submit to the exclusive jurisdiction of the courts of New York State.  f) Time is of the essence in relation to the payments due under the contract. g) Client agrees to abide by the rules of the event facility. h) If AAES retains an attorney to protect its interests under this agreement client shall pay any and all costs and expenses incurred in enforcing any term or collection, including reasonable attorney’s fees, collection fees or expenses. Any fees or late payments maybe subject to an interest corresponding to 5% above the Federal Reserve Base Rate. i) If any provision of this agreement is deemed unenforceable the remaining terms shall remain enforceable to the fullest extent of the law. j) Both parties waive the right to trial by jury. K) AAES and any of its facilities and services provided under this contract are totally independent of the event organizers and sponsors.  l) The undersigned warrants and represents that he or she is specifically authorized by the client to execute the contract and bind client to the obligations.  Client acknowledges that AAES has relied on that representation.